Committee of the Whole - Operations

THAT all Items contained within consideration/consent (6.1 and 6.2) not separated for discussion purposes BE APPROVED. Yes (11) Councillor Sless, Councillor Carpenter, Councillor McCreary, Mayor Davis, Councillor VanTilborg, Councillor Martin, Councillor Sicoli, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

THAT section 15.6.3 (a) of Chapter 15 the City of Brantford Municipal Code BE WAIVED in order to provide staff an additional 10 minutes to present the staff report and answer questions from the Committee. Yes (11) Councillor Sless, Councillor Carpenter, Councillor McCreary, Mayor Davis, Councillor VanTilborg, Councillor Martin, Councillor Sicoli, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

THAT all Items for consideration/consent (6.1 and 6.2) separated for discussion purposes BE APPROVED. 6.1 Items for Consideration 6.1.3 Volunteer Brantford Policy 2025-507 [Financial Impact: None] 1. Volunteer Brantford Policy - 2025-507.pdf 2. Volunteer Brantford Policy 2025 FINAL.pdf 3. Appendix B Volunteeer Engagement Research.pdf THAT the Volunteer Brantford Policy Report 2025-507 BE RECEIVED; and THAT the Volunteer Brantford – Corporate Policy 057 attached to Report 2025-507, BE APPROVED; and THAT a By-law to adopt the Volunteer Brantford Policy BE PRESENTED to City Council for approval; and THAT Staff develop the Volunteer Brantford Standard and Volunteer Brantford Engagement Program as outlined in the Analysis Section of this report. Yes (11) Councillor Sless, Councillor Carpenter, Councillor McCreary, Mayor Davis, Councillor VanTilborg, Councillor Martin, Councillor Sicoli, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

THAT section 15.6.3 (a) of Chapter 15 the City of Brantford Municipal Code BE WAIVED in order to provide staff an additional 10 minutes to present the staff report and answer questions from the Committee. Yes (11): Mayor Davis, Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Hunt, Councillor Carpenter, Councillor VanTilborg, and Councillor Samwell 4

THAT all Items for consideration/consent (6.1 and 6.2) separated for discussion purposes BE APPROVED. 6.1 Items for Consideration 6.1.3 Volunteer Brantford Policy 2025-507 [Financial Impact: None] A. THAT the Volunteer Brantford Policy Report 2025-507 BE RECEIVED; and B. THAT the Volunteer Brantford – Corporate Policy 057 attached to Report 2025-507, BE APPROVED; and C. THAT a By-law to adopt the Volunteer Brantford Policy BE PRESENTED to City Council for approval; and D. THAT Staff develop the Volunteer Brantford Standard and Volunteer Brantford Engagement Program as outlined in the Analysis Section of this report. Yes (11): Mayor Davis, Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Hunt, Councillor Carpenter, Councillor VanTilborg, and Councillor Samwell

THAT staff BE DIRECTED to bring forward options to Council to increase the cost of the agreement. 6 Yes (3): Councillor Sless, Councillor Martin, and Councillor McCreary No (8): Mayor Davis, Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Hunt, Councillor Carpenter, Councillor VanTilborg, and Councillor Samwell

WHEREAS a right-of-way (ROW) activity permit is required by any person, utility company, contractor, or event organizer performing activities within the City streets right-of-way; and WHEREAS City Council approved Public Works-023 Right-Of-Way Activity policy on April 27, 2021; and WHEREAS the policy reduced the number of permits required, and streamlined the application and fee structure; and WHEREAS the last updates to the policy was approved by City Council on March 28, 2023; and WHERAS the policy has now been operational for over four years, and ought to be reviewed for potential improvements: 7 NOW THEREFORE BE IT RESOLVED: City staff be DIRECTED to: A. CONSULT and solicit feedback from past permit holders on any potential improvements to the policy, including but not limited to: i. Allow for the parking of trucks and trailers for short term projects and/or durations; and ii. Annualized permits B. A COMPARISON of the fees and charges for an activity permit with other municipalities; and C. Provide Recommendations for City Council’s consideration by the end of Q1 2026. Yes (11): Mayor Davis, Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Hunt, Councillor Carpenter, Councillor VanTilborg, and Councillor Samwell