Committee of the Whole - Planning and Administration

THAT all Items for consideration/consent (7.1 and 7.2) not separated for discussion purposes BE APPROVED. YES: (9) Councillor Sless, Councillor Carpenter, Councillor McCreary, Councillor VanTilborg, Councillor Martin, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

THAT all Items for consideration/consent (7.1 and 7.2) separated for discussion purposes BE APPROVED. 7.1 ITEMS FOR CONSIDERATION 7.1.1 Customer Experience Strategy [Financial Impact – None], 2023-313 1. Customer Experience Strategy - 2023-313.pdf 2. Customer Experience Strategy - Final Report - April 18_2023.pdf THAT Report No. 2023-313 entitled “Customer Experience Strategy” BE RECEIVED; and THAT Council ADOPT the Customer Experience Strategy; and THAT Staff BE DIRECTED to develop a detailed implementation plan, and present the plan to Council, including any related budget efficiencies, by Q3, 2023. YES: (9) Councillor Sless, Councillor Carpenter, Councillor McCreary, Councillor VanTilborg, Councillor Martin, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

McCreary WHEREAS the Owner/Applicant of the property at 379 North Park Street is seeking a refund for a Planning Application fee (Minor Variance) for the redevelopment on the lands to create additional dwelling units; and WHEREAS the Application for relief from dwelling unit size provisions in Zoning By-law 160-90 was deemed unnecessary as a result of Provincial Legislation changes under Bill 23 that received Royal Assent on November 28, 2022; and WHEREAS City Staff had facilitated the Application’s circulation, public circulation, and draft report for the Committee of Adjustment prior to the exemption of this Application as a result of changes outlined in Bill 23; and WHEREAS the Applicant had previously paid the corresponding Planning fee to the Corporation of the City of Brantford and is now seeking refund of the amount for a minor variance submission ($2,585.00); NOW THEREFORE BE IT RESOLVED that City Council REFUND 50% of the fee for one Minor Variance totaling ($1,292.50) for the lands at 379 North Park Street. YES: (9) Councillor Sless, Councillor Carpenter, Councillor McCreary, Councillor VanTilborg, Councillor Martin, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

WHEREAS Brantford has a long tradition of sporting excellence through hosting and servicing hundreds of local, regional and provincial tournaments and events annually; and WHEREAS the City of Brantford was officially recognized as the “Tournament Capital of Ontario” in the Provincial Legislature on June 4, 1998, therefore 2023 being the 25th anniversary of this designation; and WHEREAS the City of Brantford’s Economic Development, Tourism & Cultural Initiatives Department (Tourism Division) has identified sport tourism as a core target market since 2013; and WHEREAS the City of Brantford’s Sport Tourism Strategy (2019) aspires to a vision that Brantford will be a leading sport tourism destination in structure, supports and execution as the Tournament Capital of Ontario; and WHEREAS the Brantford Sports Council is a collaboration of sport organizations that work cooperatively to provide a collective voice for the ongoing development, education and promotion of the benefits of sport in our community; and WHEREAS the mission of the Brantford Sports Council is to build quality community sport, recreation and physical activity with youth sports groups and other collaborative relationships; and WHEREAS the Tourism Division of the City of Brantford has planned a marketing campaign to highlight the dedication and achievements of local sport organizations’ delivery of exceptional sport tournaments in Brantford; and WHEREAS the Tourism Division will be hosting a sport networking event,

WHEREAS the City of Brantford is the Service Manager for Housing Services in the City of Brantford and County of Brant; and WHEREAS the City of Brantford provides funding to community agencies for the delivery of emergency shelter services; and WHEREAS emergency shelters are an important connection point for individuals experiencing homelessness, mental health, addictions and other challenges; and WHEREAS it is critical that emergency shelter programs support both shelter clients and the surrounding neighbourhood; and WHEREAS expanding services available through emergency shelters such as peer support, public washrooms, warming centres, cooling centres and medical supports can increase positive outcomes for both clients and neighbourhoods; and WHEREAS city staff are currently developing plans to enhance emergency shelter and homelessness services; NOW THEREFORE BE IT RESOLVED THAT staff BE DIRECTED to: Conduct a jurisdictional scan of service models that provide enhanced supports to both clients and the neighbourhoods in which emergency shelters are located; and Explore the feasibility of additional services that support clients and neighbourhoods including, but not limited to, increased medical supports, improved access to public washrooms, peer support, warming centres and cooling centres; and Provide a report to Social Services Committee prior to the end of Q2 2023 outlining: Recommendations regarding additional supports and services to be delivered through emergency shelt

THAT all Items for consideration/consent (7.1 and 7.2) not separated for discussion purposes BE APPROVED. 2 Recorded vote on items not separated: YES: (9): Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Hunt, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

THAT all Items for consideration/consent (7.1 and 7.2) separated for discussion purposes BE APPROVED: 7.1.2 Proposal in Glenhyrst Lower Gardens [Financial Impact - None], 2023-261 A. THAT Report 2023-261 regarding an Amendment to Glenhyrst Art Gallery of Brant Incorporated Lease and Proposal for a Sublease in Glenhyrst Lower Gardens BE RECEIVED; and B. THAT the City Clerk BE DIRECTED to place an amended lease, between Glenhyrst Art Gallery of Brant Incorporated and The Corporation of the City of Brantford, on the Council Signing Bylaw for the City Council Meeting on April 25, 2023, to amend the 5-year agreement already in place; and C. THAT authority BE GRANTED to Glenhyrst Art Gallery of Brant Incorporated to enter into a one-year sublease agreement with “ShackBar” pilot project, subject to site plan control; and D. THAT staff report back on the pilot project in Q4 2023; and E. THAT staff BE DIRECTED to install additional signs in the lower gardens at the Glenhyrst property in the amount of up to $600 to be funded by the Parks and Facilities Services Department 2023 operating budget. 6 Recorded vote on item 7.1.2: YES: (7): Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor Hunt, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg NO: (2): Councillor McCreary, and Councillor Martin

THAT the rules BE WAIVED in order to extend the presentation time.

WHEREAS the Owner/Applicant of the property at 379 North Park Street is seeking a refund for a Planning Application fee (Minor 8 Variance) for the redevelopment on the lands to create additional dwelling units; and WHEREAS the Application for relief from dwelling unit size provisions in Zoning By-law 160-90 was deemed unnecessary as a result of Provincial Legislation changes under Bill 23 that received Royal Assent on November 28, 2022; and WHEREAS City Staff had facilitated the Application’s circulation, public circulation, and draft report for the Committee of Adjustment prior to the exemption of this Application as a result of changes outlined in Bill 23; and WHEREAS the Applicant had previously paid the corresponding Planning fee to the Corporation of the City of Brantford and is now seeking refund of the amount for a minor variance submission ($2,585.00); NOW THEREFORE BE IT RESOLVED that City Council REFUND 50% of the fee for one Minor Variance totaling ($1,292.50) for the lands at 379 North Park Street. Recorded vote on item 8.1: YES: (9): Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Hunt, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg