City Council

THAT all Items contained within the Committee Reports (Items 8.1 to 8.5) not separated for discussion purposes BE APPROVED.

THAT the Clerk’s Report on Communication for December 2020 BE RECEIVED.

THAT the following Minutes BE ADOPTED: 7.1 City Council – November 24, 2020 7.2 Special City Council – November 24, 2020 7.3 Special City Council – December 1, 2020 7.4 Special City Council – December 8, 2020 7.5 Special City Council – Private and Confidential – November 24, 2020 7.6 Special City Council – Private and Confidential – December 8, 2020

THAT all Items in the Committee Reports (Items 8.1 to 8.5) separated for discussion purposes BE APPROVED. Council then considered and voted on each separated item beginning with 8.2.3 as a delegation was present. 8.2 Social Services Committee Report #2020-12-02 8.2.3 Assisted Funerals and Burial Services Update [Financial Impact: $60,560], 2020-544 19 RECOMMENDATION: THAT the following BE

THAT Item 8.2.3 BE AMENDED to include for public consultation.

THAT item 8.1.7 BE AMENDED to include the following as Clause E: THAT staff BE DIRECTED to provide the Ward Councillors with an implementation schedule on or before March 1, 2021.

THAT Clause B BE STRUCK and REPLACED with the following: B. THAT the mandate of the Working Group BE REVISED to read as follows: Mandate To report back to Committee of the Whole – Operations and Administration with recommendations regarding the cost, timelines, installation options and funding source(s) of the following: A. Changes to the Brant War Memorial to complete the Memorial as designed by Walter Allward including: i. Explore removal of the current seven bronze sculptures currently located at the Memorial including recommended site selection for relocation; and ii. Acquisition of the eighth bronze figure to be installed with the relocation of the current seven sculptures; and iii. the addition of the two missing bronze figures from the War Memorial, including any necessary site upgrades; and iv. inscription of missing names of the fallen on the Memorial Gallery Wall and additional component if necessary; and 26 v. Changes to the War Memorial Park for improved Remembrance Day Services including the installation of additional seating; and B. Finalization of any necessary components (storyboard, if required) to Jubilee Terrace Park; and C. THAT the Working Group BE SUPPORTED by City of Brantford staff liaisons, selected by the Chief Administrative Officer, who will provide technical and operational advice and staff assistance and the City of Brantford Clerk, or designate, to assist with agenda preparation, minute taking and meeting preparations and other staff as needed t

THAT the following Clause BE ADDED as Clause C and renumbered accordingly: Notwithstanding clause B, THAT staff BE DIRECTED to begin the tendering process immediately for the upgrade, supply and installation of security camera systems at Brant & Lorne Towers; and THAT the upgraded security camera systems be funded from the 2020 RF473 – Social Housing Capital Reserve of $170,000 for Brant and Lorne Towers.

RECOMMENDATION: A. THAT Report 2020-585 CAO COVID-19 Emergency Update12.15.20 BE RECEIVED; and B. THAT Staff BE DIRECTED to: i. Cancel events held by or on behalf of the City of Brantford until January 26, 2021; and 30 ii. Not permit the use or rental of City of Brantford property for special event purposes until January 26, 2021; and iii. review event cancellations on a monthly basis ongoing and provide updates to Council with the CAO COVID-19 update reports; and C. THAT Staff BE DIRECTED to temporarily extend the 2020 renewal status of licence applicants, as defined in Chapters 326 (Business), 327 (Taxi Driver) and 329 (Adult Entertainer) of the City of Brantford Municipal Code, on account of various impacts to the licence renewal program in response to the Coronavirus COVID-19 pandemic to March 31 2022; and D. THAT Staff BE DIRECTED to process renewals fees for all valid “Food Premises” Business Licence holders in eating establishment categories 1 (seating for 1-30 people), 2 (seating for 31-150 people), and 3 (seating for more than 150 people) as a “Food Shop” Business Licence fee for 2021 licensing year in recognition of adjustments to capacity at locations due to the COVID-19 Pandemic operations.

THAT Item 9.2 BE AMENDED to include for Brantford Public Library Board consultation.

THAT Item 9.2 BE AMENDED by: A. Adding the following as Clause C and renumber accordingly: 32 THAT Council APPROVE the non-competitive procurement of security services for the pilot program pursuant to Section 4.02(e) of the Purchasing Policy to Active Security Enterprises for the upset limit of $160,000 (plus HST); and B. Adding the following as Clause G: THAT Council DIRECT the General Manager of Public Works Commission and the Manager of Purchasing to execute the required agreement in a form satisfactory to Legal Services.

THAT Council RATIFY the settlement reached between The Corporation of The City of Brantford and the Canadian Union of Public Employees (CUPE) Local 181 – City Hall Unit for renewal of the Collective Agreement to cover the period of March 31, 2019 to April 1, 2023. 33

THAT Sections 15.11.5 and 15.3.11 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to introduce a Resolution without prior Notice of Motion and without first being considered by a Committee of the Whole or Standing Committee.

WHEREAS on November 24, 2020, City Council reappointed Councillor Carpenter to the Grand River Conservation Authority Board of Directors; and WHEREAS members appointed to the Grand River Conservation Authority Board of Directors receive an honorarium; and 34 WHEREAS Section 1.F(b) of By-law 81-2014 (Council Honoraria By-law) requires additional benefits from any Board or Committee to be paid over or redirected to the City; and WHEREAS Section 1.F(c) of By-law 81-2014 allows the honorarium paid to be redirected to a specific City account, by way of a resolution adopted by a majority vote; and WHEREAS Councillor Carpenter’s 2020 accumulated honorarium from the GRCA has not been redirected by way of resolution; NOW THEREFORE BE IT RESOLVED THAT the total value of Councillor Carpenter’s 2020 and 2021 honorarium held in account 102101.43660 BE DONATED to the Seniors Resource Centre.

THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-laws for 1st and 2nd Reading: 209-2020 By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto: 1. Agreement between The Corporation of the County of Brant and The Corporation of the City of Brantford for Boundary and Connecting Highway Routine Maintenance and Capital Repair (2020-567) (Committee of the Whole – Operations and Administration Report #2020-12-01) 2. Contract between the City of Brantford and Integrated Gas Recovery Services Inc. regarding the Operation and Maintenance of Landfill-Gas Collection System and Utilization Facility (2020-71) (Committee of the Whole – Community Development Report #2020-12-08) 210-2020 By-law to Amend Chapter 556 of the City of Brantford Municipal Code (Public Nuisance By-law) to Add the Prohibition of Unsafe Disposal of Needles and Syringes (Committee of the Whole – Operations and Administration Report #2020-11-03) 211-2020 By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by repealing and replacing Corporate Policy – 026 (Indemnification Policy) by replacing it with a new Corporate Policy – 026 Indemnification Policy as attached to Report 2020-562 as Schedule “A” (2020-562) (Committee of the Whole – Operations and Administration Report #2020-12-01) 36 212-2020 To declare and dedicate Reserve Block 237, Plan 2M-1925, City of Bra

THAT By-law 209-2020 through to and including By-Law 222-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.