Special City Council

THAT the following proclamation BE APPROVED: WHEREAS January 25 2023 marks the 13th annual Bell Let's Talk Day, a day of conversation, support and positive change for mental health; and WHEREAS the City of Brantford supports positive mental health for all citizens and members of our Community and seeks to improve the lives of the one in five Canadians who will experience a mental illness or mental health issue in their lifetime; and 2 WHEREAS “Bell Let’s Talk Day” promotes mental health awareness, acceptance and action built on four key pillars: fighting stigma, improving access to care, supporting world-class research and leading by example in workplace mental health; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Brantford hereby PROCLAIMS Wednesday, January 25, 2023 as “Bell Let’s Talk Day” in the City of Brantford. Recorded vote on Proclamation 4.1: YES: (11): Mayor Davis, Councillor Sullivan, Councillor Sicoli, Councillor Caputo, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Hunt, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

A. THAT Staff BE DIRECTED to engage an external executive search firm to conduct the Chief Administrative Officer (CAO) recruitment as outlined in Report 2023-56; and B. THAT the cost to conduct the Chief Administrative Officer (CAO) recruitment, to a maximum of $75,000, BE FUNDED from the Corporate Contingency Reserve (RF0554); and C. THAT a CAO Selection Committee comprised of Mayor Davis and the following selected Councillors BE ESTABLISHED to assist with the CAO recruitment process including short-listing candidates for interviewing by all of City Council: i. _____________________________ ii. _____________________________ iii. _____________________________ iv. _____________________________ 3 D. THAT Staff BE DIRECTED to bring a report back to the January City Council meeting with options to fill the Chief Administrative Officer (CAO) position on an interim basis. Recorded vote on Clauses A, B and D of Item 5.1: YES: (11): Mayor Davis, Councillor Sullivan, Councillor Sicoli, Councillor Caputo, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Hunt, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

THAT Clause C BE AMENDED to read as follows: THAT a CAO Selection Committee comprised of Mayor Davis and the following selected Councillors BE ESTABLISHED to assist with the CAO recruitment process including short-listing candidates for interviewing by all of City Council: i. Councillor McCreary ii. Councillor Sless iii. Councillor Hunt iv. Councillor Samwell Recorded vote on amendment to Item 5.1 YES: (11): Mayor Davis, Councillor Sullivan, Councillor Sicoli, Councillor Caputo, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Hunt, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

THAT Section 15.3.12 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to introduce the following Resolution without having been considered at a Committee of the Whole or Standing Committee: WHEREAS on February 25,2020 Brantford City Council approved recommendations from the Meeting Process Review Task Force; and WHEREAS as part of those recommendations Brantford City Council approved an amendment to the Procedural by-law to hold Special Council meetings once a month; and WHEREAS an earlier start time to accommodate one Special Council Meeting a month was established; and WHEREAS Section 15.3.3 of the Procedural provides the Mayor with the authority to call Special Council meetings as well as determining the schedule; and WHEREAS Members of Council have communicated with the Mayor the need of a later start time for Special City Council meetings; NOW THEREFORE BE IT RESOLVED: A. THAT the Procedural By-law BE AMENDED to remove the restriction of one Special Council meeting a month and that the Mayor BE REQUESTED to accommodate a later start time for Special City Council meetings; and B. THAT staff BE DIRECTED to conduct Special City Council meetings in a hybrid format in order to allow members of Council who wish to attend Committee of the Whole or Council meetings in person the opportunity to do so. Recorded vote on the motion to Waive the Rules: YES: (11): Mayor Davis, Councillor Sullivan, Councillor Sicoli, Councillor Caputo, Councillor Sless, Councill

That the Mayor BE REQUESTED to have a scheduled start time for Special City Council meetings starting at 4:00 p.m. 6 Recorded vote on amendment to Item 6.1: YES: (11): Mayor Davis, Councillor Sullivan, Councillor Sicoli, Councillor Caputo, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Hunt, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-law for 1st and 2nd Reading: 1-2023 By-law to confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Special Meeting held on January 10, 2023. Recorded vote on 1st and 2nd Reading of By-law 1-2023: YES: (11): Mayor Davis, Councillor Sullivan, Councillor Sicoli, Councillor Caputo, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Hunt, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

THAT By-law 1-2023 having received a first and second reading BE TAKEN as read a third time, and be finally passed and signed by the Mayor and Clerk. 7 Recorded vote on 3rd Reading of By-law 1-2023: YES: (11): Mayor Davis, Councillor Sullivan, Councillor Sicoli, Councillor Caputo, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Hunt, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg