Committee of the Whole - Planning and Administration

THAT all Items for Consideration/Consent (7.1 and 7.2) not separated for discussion purposes BE APPROVED. Recorded vote on all items not separated for discussion purposes: Yes (8) Councillor Sless, Councillor Carpenter, Councillor McCreary, Councillor VanTilborg, Councillor Martin, Councillor Sicoli, Councillor Caputo, and Councillor Samwell

THAT Report 2026-16, titled “Amendments to the Downtown and Greyfields Community Improvement Plans to Add New Vandalism Prevention Grant Pilot Program”, BE RECEIVED; and THAT Amendment No. 4 to the Downtown Community Improvement Plan BE ADOPTED and the implementing By-law, attached as Appendix A to Report 2026-16, BE APPROVED; THAT Amendment No. 2 to the Greyfields Community Improvement Plan BE ADOPTED and the implementing By-law attached as Appendix B to Report 2026-16, BE APPROVED; and THAT pursuant to Section 17(23.1) of the Planning Act, R.S.O. 1990, c.P.13., the following statement SHALL BE INCLUDED in the Notice of Adoption: “ Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter”; and THAT Staff REPORT BACK to Council after the grant programs have been in place for one year, or sooner, when the approved funds have been depleted, to summarize the program uptake and key performance indicators as outlined in this Report 2026-16. Recorded vote on item 5.1: Yes (9) Councillor Sless, Councillor Carpenter, Councillor McCreary, Councillor VanTilborg, Councillor Martin, Councillor Sicoli, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

VanTilborg WHEREAS the Downtown Brantford Business Improvement Area (DBBIA) Board of Management has experienced ongoing challenges in achieving quorum, resulting in cancelled meetings and an inability to conduct Board business; and WHEREAS there are currently two Members of Brantford City Council appointed to the DBBIA Board of Management; and WHEREAS the Municipal Act, 2001 requires the appointment of only one Member of Council to a board of management; and WHEREAS reducing the number of Council-appointed members to one representative is expected to assist the DBBIA Board of Management in more consistently achieving quorum; and WHEREAS designating the Council-appointed member as an ex‑officio participant would further support the Board’s ability to achieve quorum and conduct business effectively NOW THEREFORE BE IT RESOLVED; THAT staff BE DIRECTED to AMEND City of Brantford Municipal Code Chapter 30 to reduce the number of appointed Members of Brantford City Council on the DBBIA Board of Management from two (2) members to one (1) member being Councillor Samwell, and retain one (1) alternate Member of Council being Councillor VanTilborg; and THAT staff BE DIRECTED to further AMEND City of Brantford Municipal Code Chapter 30 to provide that appointed Members of Council may attend DBBIA meetings in an ex-officio capacity; and THAT staff BE DIRECTED to place the necessary By-law amendments on a future Council agenda for consideration. Recorded vote on item 8.4: Yes (9) Councillo

WHEREAS the Brantford Figure Skating Club has a long-standing history of promoting athletic development, community engagement, and excellence in figure skating within the City of Brantford; and WHEREAS the Flashing Blades event is a signature showcase hosted by the Brantford Figure Skating Club that brings together skaters, families, and spectators to celebrate sport, creativity, and community spirit; and WHEREAS the Flashing Blades event contributes to community vibrancy, supports youth participation in sport, and enhances the City of Brantford’s reputation as a host for inclusive, family-friendly recreational events; and WHEREAS the Flashing Blades event is a long-standing community tradition that has historically taken place on Easter weekend at the Brantford Civic Centre; and WHEREAS in 2026, in order to accommodate the Brantford Bulldogs’ playoff schedule at the Brantford Civic Centre, the Brantford Figure Skating Club agreed to depart from tradition and reschedule the Flashing Blades event to Saturday, March 14, 2026; and WHEREAS this decision demonstrates the Brantford Figure Skating Club’s cooperation and flexibility in support of shared use of City facilities and accommodation of a key community tenant, and a partial waiver of ice rental fees is an appropriate recognition of this accommodation while supporting the continued success of the event; NOW THEREFORE BE IT RESOLVED: THAT staff be directed to support the promotion of the Flashing Blades event through the City

THAT all Items for Consideration/Consent (7.1 and 7.2) not separated for discussion purposes BE APPROVED. Recorded vote on all items not separated for discussion purposes: Yes (8): Councillor Sicoli, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

A. THAT Report 2026-16, titled “Amendments to the Downtown and Greyfields Community Improvement Plans to Add New Vandalism Prevention Grant Pilot Program”, BE RECEIVED; and B. THAT Amendment No. 4 to the Downtown Community Improvement Plan BE ADOPTED and the implementing By-law, attached as Appendix A to Report 2026-16, BE APPROVED; C. THAT Amendment No. 2 to the Greyfields Community Improvement Plan BE ADOPTED and the implementing By-law attached as Appendix B to Report 2026-16, BE APPROVED; and D. THAT pursuant to Section 17(23.1) of the Planning Act, R.S.O. 1990, c.P.13., the following statement SHALL BE INCLUDED in the Notice of Adoption: “Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter”; and E. THAT Staff REPORT BACK to Council after the grant programs have been in place for one year, or sooner, when the approved funds have been depleted, to summarize the program uptake and key performance indicators as outlined in this Report 2026-16. Recorded vote on item 5.1: Yes (9): Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

Amendment THAT the words "and landlords" BE ADDED after the word "renters" in clause B. Recorded vote on amendment to item 7.1.2: Yes (9): Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

WHEREAS respectful, civil, and constructive dialogue is fundamental to effective municipal governance, public trust, and a healthy democracy where all individuals are able to participate fully, safely, and contribute to the well-being of their community; and WHEREAS municipalities across Ontario have experienced increasing incidents of harassment and abuse directed at elected officials and candidates, including through social media, creating hostile and discouraging environments for civic participation, which undermines democratic participation; and WHEREAS such conduct discourages individuals from running for or holding elected office, affecting representation and civic engagement that reflects the diversity of our community; and WHEREAS the Association of Municipalities of Ontario has identified declining voter turnout, reduced candidate participation, and increasing hostility towards elected officials as challenges to healthy local democracy and public trust in municipal institutions; and 9 WHEREAS the Elect Respect initiative, launched by Halton Elected Representatives, promotes civility, integrity, and respectful engagement in democratic processes and has been endorsed by municipalities across Ontario; AND WHEREAS Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats and harassment; AND WHEREAS social media platforms have exacerbated disrespectful dialogue, negative commentary, and toxic engagement which di

11 WHEREAS the Corporation of the City of Brantford is committed to the process of continuous improvement; and WHEREAS the Corporation of the City of Brantford is committed to innovation; and WHEREAS the Corporation of the City of Brantford has a history of deriving benefit from the lens of third- party reviews of city operations; and WHEREAS sound financial management is instrumental in driving municipal operations and initiatives; and WHEREAS the Efficiency, Effectiveness, and Value for Money audit process will become self-sustaining; NOW THEREFORE BE IT RESOLVED that the Chief Administrative Officer (CAO) BE DIRECTED as follows: A. To engage an external agency on an annual basis to conduct an Efficiency, Effectiveness, and Value for Money audit on a segment of the Corporation; and B. That the terms of reference for this audit will be determined by the CAO; and C. That the choice of the segment to be examined will be determined by the CAO Recorded vote on item 8.2: Yes (9): Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Samwell, and Councillor VanTilborg

WHEREAS the City of Brantford enjoys a rich historical tapestry; and WHEREAS our military heritage is a significant part of the history of our city; and 12 WHEREAS warriors from Brantford have answered the call of Empire and Country for more than 200 years; and WHEREAS the story of the contributions and sacrifices of Brantford residents under arms is told by the volunteers and donors supporting our Canadian Military Heritage Museum located at Greenwich Street in beautiful Eagle Place; and WHEREAS the Canadian Military Heritage Museum operates in a City owned facility on City owned land on the traditional and historic site of the Massey Ferguson Company; and WHEREAS in partnership with the City of Brantford and financial donor/supporters, CMHM has completed significant renovations and improvements to the city owned property; and WHEREAS further to their commitment to continuous improvement, CMHM is in the process of undertaking a 1200SF addition to the facility; and WHEREAS said addition will connect the rear and main building, and will expand exhibition floor space to showcase Brantford’s two war trophies – the Crimean War cannon and the WW1 German Howitzer; and WHEREAS the addition will also support greater programming, community programming and engagement and assist CMHM in telling our military story; and WHEREAS this $550,000 project will achieve the financing goal through donations and support from city grants now; THEREFORE BE IT RESOLVED that the City of Brantford will

WHEREAS the Downtown Brantford Business Improvement Area (DBBIA) Board of Management has experienced ongoing challenges in achieving quorum, resulting in cancelled meetings and an inability to conduct Board business; and WHEREAS there are currently two Members of Brantford City Council appointed to the DBBIA Board of Management; and WHEREAS the Municipal Act, 2001 requires the appointment of only one Member of Council to a board of management; and WHEREAS reducing the number of Council-appointed members to one representative is expected to assist the DBBIA Board of Management in more consistently achieving quorum; and WHEREAS designating the Council-appointed member as an ex‑ officio participant would further support the Board’s ability to achieve quorum and conduct business effectively NOW THEREFORE BE IT RESOLVED; A. THAT staff BE DIRECTED to AMEND City of Brantford Municipal Code Chapter 30 to reduce the number of appointed Members of Brantford City Council on the DBBIA Board of Management from two (2) members to one (1) member being Councillor Samwell, and retain one (1) alternate Member of Council being Councillor VanTilborg; and B. THAT staff BE DIRECTED to further AMEND City of Brantford Municipal Code Chapter 30 to provide that appointed Members of Council may attend DBBIA meetings in an ex-officio capacity; and C. THAT staff BE DIRECTED to place the necessary By-law amendments on a future Council agenda for consideration. Recorded vote on item 8.4: 14 Yes (9): Counci