Committee of the Whole - Planning and Administration

THAT all Items for Consideration/Consent (7.1 and 7.2) not separated for discussion purposes BE APPROVED. Yes (9) Councillor Sless, Councillor Carpenter, Councillor McCreary, Councillor Van Tilborg, Councillor Sicoli, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

THAT Report 2025-44, titled “Amendments to the Downtown and Greyfields Community Improvement Plans to Introduce Incentives for the Adaptive Reuse of Historic Properties (Files DCIP-01-25 and GCIP-01-25)”, BE RECEIVED; and THAT Amendment No. 2 to the Downtown Community Improvement Plan BE ADOPTED, and the implementing By-law, attached as Appendix A to Report 2025-44, BE APPROVED; and THAT Amendment No. 1 to the Greyfields Community Improvement Plan BE Adopted, and the implementing By-law, attached as Appendix B to Report 2025-44, BE APPROVED; and THAT pursuant to subsection 17(23.1) of the Planning Act, R.S.O. 1990, c. P.13, the following statement SHALL BE INCLUDED in the Notice of Adoption: “Regard has been had for all written and oral submission received from the public before the decision was made in relation to this planning matter”. Recorded vote on item 5.1: Yes (9) Councillor Sless, Councillor Carpenter, Councillor McCreary, Councillor Van Tilborg, Councillor Sicoli, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

WHEREAS the City of Brantford recognizes the importance of effective purchasing policies in promoting openness, accountability, and transparency while protecting the financial best interests of the City; and WHEREAS the current Policy Corporate-012, the Purchasing Policy, has not been comprehensively reviewed since March 2020, presenting the opportunity for improvements in purchasing process, transparency, and efficiency; and WHEREAS the City aims to ensure that its purchasing practices reflect best industry standards and aligns with the values of fiscal responsibility, sustainability, and equitable access for local vendors; and WHEREAS a thorough review and update of the Purchasing Policy will enhance the City’s ability to effectively manage public funds while fostering economic development within the community. NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Brantford directs the following: THAT the CAO work with staff to review opportunities to ensure a Canada-First approach in the city’s procurement policies; and THAT City staff undertake a comprehensive review and update of the City’s Purchasing Policy. This review should include, but not be limited to, the following actions: Evaluate the internal spending limits; A review of the use of Approved Vendor’s lists, including how such lists are maintained and how procurement can be fairly and efficiently allocated to vendors on these lists; and THAT City staff explore methods to engage with, an

WHEREAS the term “Town and Gown” is a term which conveys the relationship between post-secondary institutions and the communities that host them; and WHEREAS the relationship and collaboration between the City, post-secondary institutions and community partners is vital for the mutual benefit and growth of all parties in addressing shared concerns and opportunities; and WHEREAS the establishment of a Town and Gown Advisory Committee will provide a structured forum for dialogue and cooperation; and WHEREAS the City of Brantford previously had a Town and Gown Committee that was disbanded in 2018 which played a crucial role in fostering communication and collaboration between the city and local educational institution; and WHEREAS there is support from Wilfrid Laurier and Conestoga Student Unions and the Downtown BIA to reinstate the Advisory Committee. NOW THEREFORE BE IT RESOLVED: THAT a Town and Gown Advisory Committee BE CREATED; and THAT the Advisory Committee be comprised of the following members: One member of City Council, being Councillor Samwell; One member of the Downtown Brantford Business Improvement Area; One member from each post-secondary institution in the City; One member from each student association for each of the post-secondary institutions in the City; One member of the Brantford-Brant Chamber of Commerce; One member of the Brantford Public Library; and THAT staff BE DIRECTED to submit a report to the Advisory Committee outlining best practices for Town an

THAT all Items for Consideration/Consent Items (7.1 and 7.2) separated for discussion purposes BE APPROVED. The following items were

THAT the following words "the projected bidders be of geographical relevance to the City of Brantford" BE ADDED to the Clause. The motion was

THAT the following item BE

THAT Clause B BE AMENDED by adding the words “to PROCEED with a future report”; and THAT the following BE ADDED as Clause D: THAT staff BE DIRECTED to amend Chapter 478 as follows: Repeal Section 478.2.18 and replace with the following: As defined in Corporate Policy-035—Public Art Policy. Repeal Section 478.9.10 and replace with the following: Any mural shall comply with the guidelines set forth in Corporate Policy-035 – Public Art Policy. Reinstate Section 478.9.11 in its current form, to remain in effect until such time as an Appeals Committee is created. Recorded vote on the amendment: Yes (9) Councillor Sless, Councillor Carpenter, Councillor McCreary, Councillor Van Tilborg, Councillor Sicoli, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell

WHEREAS the Corporation of The City of Brantford requires a minor variance application be approved to address deviations from the minimum/maximum requirements of the City’s applicable zoning by-laws; and, WHEREAS the owner of 83 Port Street received an approval on June 8, 2022 for a minor variance application (File. A10-2022) to permit a maximum building height of 6.65 m and maximum lot coverage of 11% for a detached accessory building; and, WHEREAS the owner of 83 Port Street submitted a minor variance application on December 17, 2024 to permit a maximum building height of 7.32 m and maximum lot coverage of 14% for the detached accessory building and submitted a cheque for $2,790 (the applicable 2024 minor variance application fee). NOW THEREFORE BE IT RESOLVED THAT City Council WAIVE the applicable minor variance application fee and DIRECT Planning Staff to REFUND the submitted fee of $2,790 to the applicant. THAT the ruling of the Chair BE SUSTAINED. Recorded vote on the challenge of the Chair's ruling: Yes (4) Councillor Sless, Councillor McCreary, Councillor Sicoli, and Councillor Caputo No (5) Councillor Carpenter, Councillor Van Tilborg, Councillor Hunt, Councillor Sullivan, and Councillor Samwell

THAT all Items for Consideration/Consent (7.1 and 7.2) not separated for discussion purposes BE APPROVED. Yes (9): Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Carpenter, Councillor Hunt, Councillor Samwell, and Councillor Van Tilborg

A. THAT Report 2025-44, titled “Amendments to the Downtown and Greyfields Community Improvement Plans to Introduce Incentives for the Adaptive Reuse of Historic Properties (Files DCIP-01-25 and GCIP-01-25)”, BE RECEIVED; and B. THAT Amendment No. 2 to the Downtown Community Improvement Plan BE ADOPTED, and the implementing By-law, attached as Appendix A to Report 2025-44, BE APPROVED; and C. THAT Amendment No. 1 to the Greyfields Community Improvement Plan BE Adopted, and the implementing By-law, attached as Appendix B to Report 2025-44, BE APPROVED; and D. THAT pursuant to subsection 17(23.1) of the Planning Act, R.S.O. 1990, c. P.13, the following statement SHALL BE INCLUDED in the Notice of Adoption: “Regard has been had for all written and oral submission received from the public before the decision was made in relation to this planning matter”. Recorded vote on item 5.1: 5 Yes (9): Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Carpenter, Councillor Hunt, Councillor Samwell, and Councillor Van Tilborg

WHEREAS food insecurity refers to the inability to obtain sufficient nutritious food due to financial constraints or other barriers, and poses a serious public health risk due to its association with higher rates of diseases and chronic health conditions; and WHEREAS according to the 2024 Vital Signs Report, 1 in 6 Brantford area households experienced food insecurity in 2023; and WHEREAS the primary cause of food insecurity is the lack of sufficient income to obtain food, housing and other basic needs; and WHEREAS the City of Brantford provides support to low-income households through the administration of Ontario Works, homelessness programs, affordable housing programs, child care 7 subsidy, and funding to school nutrition and emergency meal programs; and WHEREAS a wide range of community agencies, service providers and faith groups are working to provide food and basic needs to Brantford residents including the Brantford Food Bank, Soup for the Soul, Brant Food for Thought, St. Vincent de Paul, Child Hunger Brant, and the Salvation Army, just to name a few; and WHEREAS many Brantford residents rely upon provincial and federal income programs including Ontario Works (OW), Ontario Disability Support Program (ODSP), Old Age Security (OAS), Employment Insurance (EI), and Guaranteed Annual Income System (GAINS); and WHEREAS the income provided through provincial and federal programs has not kept up with rising costs of food, housing and other basic needs; and WHEREAS social as

A. THAT Clause B BE AMENDED by adding the words “to PROCEED with a future report”; and B. THAT the following BE ADDED as Clause D: THAT staff BE DIRECTED to amend Chapter 478 as follows: i. Repeal Section 478.2.18 and replace with the following:As defined in Corporate Policy-035—Public Art Policy. ii. Repeal Section 478.9.10 and replace with the following:Any mural shall comply with the guidelines set forth in Corporate Policy-035 – Public Art Policy. 15 iii. Reinstate Section 478.9.11 in its current form, to remain in effect until such time as an Appeals Committee is created. Recorded vote on the amendment: Yes (9): Councillor Sicoli, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Carpenter, Councillor Hunt, Councillor Samwell, and Councillor Van Tilborg