Committee of the Whole - Planning and Administration

THAT all Items for consideration/consent (7.1 and 7.2) not separated for discussion purposes BE APPROVED. YES: (9) Councillor Sless, Councillor McCreary, Mayor Davis, Councillor VanTilborg, Councillor Martin, Councillor Hunt, Councillor Sullivan, Councillor Caputo, and Councillor Samwell NO: (1) Councillor Carpenter

WHEREAS Chapter 15 of the City of Brantford Municipal Code applies to the proceedings of the municipal Council of the City of Brantford, the Committees created or continued under this Chapter; and WHEREAS section 15.2.28 of Chapter 15 of the City of Brantford Municipal code defines the Human Resources Committee as a Standing Committee of Council, and defines its composition and method of appointment; and WHEREAS By-law 21-2020, 25 February, 2020 15.2.29 defines the Human Resources Committee Functions; and WHEREAS the functions of the Human Resources Committee shall: Monitor the implementation of and advocate on behalf of the Human Resources master Plan; and Consider reports from staff regarding the reorganization and restructuring of the City’s administration, which shall be the overarching position of the City when filling vacancies in the future; and Consider reports from staff regarding the filling of all new positions (Note: the Executive Leadership Team (ELT), led by the Chief Administrative Officer, shall resume the responsibility of reviewing and approving the replacement of vacant positions only after ELT has considered the potential efficiencies that may be realized through reorganization or restructuring as a result of the vacancy. Where no reorganization or restructuring options are being recommended, ELT may proceed in the filling of the vacancy. Where reorganization and restructuring are being recommended, a report to the Human Resources Committee would be requir

THAT all Items for consideration/consent (7.1 and 7.2) not separated for discussion purposes BE APPROVED. Recorded vote on items for consideration/consent: YES: (9): Mayor Davis, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Hunt, Councillor Samwell, and Councillor VanTilborg NO: (1): Councillor Carpenter

A. THAT City-initiated Official Plan Amendment OP-01-23 – Growth Plan Natural Heritage System Refinements, BE ADOPTED; and B. THAT Planning Staff BE DIRECTED to submit the Council-adopted Official Plan Amendment to the Ontario Ministry of Municipal Affairs and Housing for final approval in accordance with Sections 17(22) and 26 of the Planning Act; and C. THAT pursuant to Section 17(23.1) of the Planning Act, R.S.O.1990, c.P.13., the following statement SHALL BE INCLUDED in the Notice of Adoption: o Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 8.0 of Report 2023-352.”; and D. THAT in accordance with Section 26(7) of the Planning Act, Council DECLARES to the approval authority, being the Minister of Municipal Affairs and Housing, that the Council-adopted Official Plan Amendment: o conforms with provincial plans or does not conflict with them, as the case may be, 4 o has regard to the matters of provincial interest listed in Section 2 of the Planning Act, and o is consistent with policy statements issued under subsection 3(1) of the Planning Act. Recorded vote on item 5.1: YES: (8): Mayor Davis, Councillor Sullivan, Councillor Caputo, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Hunt, and Councillor Carpenter NO: (2): Councillor Samwell, and Councillor VanTilborg

WHEREAS during 2021 City Council amended the City of Brantford’s Procedure by-law which included provisions to address in-active task forces; and WHEREAS during 2022 City Council undertook a review of all City Advisory Committees and Task Forces which recommended the disbandment of 13 advisory committees, the realignment of various committee mandates and included additional direction to review certain selected committees; and WHEREAS there is a desire for further improvements and efficiencies regarding the composition of the City’s task forces and committees; and WHEREAS By-law 136 – 2018 provided direction to conduct a council remuneration review through a Citizen Review Committee by the year 2019 and that subsequent remuneration reviews be conducted as part of the corporate compensation review for exempt positions; and WHEREAS in 2021 City Council did not proceed with Phase 3 of the Governance and Employment Status Review and Ward Boundary Review which included a review of Council remuneration that was to be undertaken with the Compensation Review for Exempt Positions; and 7 WHEREAS a Citizen Review Committee for Council Remuneration was not completed in 2019 and a compensation review was not conducted in 2021; and WHEREAS the last fulsome Council remuneration review was conducted in 2014; and WHEREAS Council remuneration reviews should be conducted every term of Council; NOW THEREFORE BE IT RESOLVED: A. THAT a review of all task forces, standing committees, and advisory co